Exchange25 | June 8-11, 2025
Exhibitor Resources
Don't miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful show experience!
Exhibitor Services Manual
The Exhibitor Services Manual is live! The Expo Group is the general service contractor and the exclusive provider of these services for AHE Exchange25. The primary contact will receive an email from The Expo Group which includes a link to access the Online Service Center. If you did not receive this information, please check your spam folder, or contact [email protected].
Exhibitor Bulletins
Stay up-to-date on the latest Exchange25 exhibitor news and notifications. Check back here for the latest notifications.
Exhibitor Registration
Exhibitor registration information for name badges was sent out by the AHE Registration team which includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact [email protected].
Exhibitor Housing
As an exhibitor, you must register for an Exhibitor Badge to be eligible for a discounted room rate of $219 for a single/double + tax at the Exchange25 Summit hotel. Hotel reservation links can be found in your registration confirmation email.
Please note that reservations are available on a first-come, first-served basis starting in February 2025 and must be reserved by May 16.
Conference Agenda
The Exchange25 Agenda will be available spring 2025
Lead Retrieval
Lead retrieval licenses are available for purchase in the Exhibitor Portal. Your company’s primary contact can purchase licenses, assign licenses, and review/export leads in real-time during Exchange25.
Exhibitor Hours
*Hours are subject to change.
Move-in
Sunday, June 8, 2025
8:00AM–4:00PM
Monday, June 9, 2025
10:00AM–2:00PM
Hall Hours*
Monday, June 9, 2025
3:00PM–6:00PM
Solution Center Open & Reception
Tuesday, June 10, 2025
10:45AM–2:00PM
Move-out
Tuesday, June 10, 2025
2:00PM–6:00PM
Maximize Your Onsite Presence
Important Dates & Deadlines
February 19, 2025
- Exhibitor registration and housing opens (exhibitors must be registered to book hotel rooms)
- Exhibitor Service Manual available
- Lead retrieval licenses are available for purchase
April 30, 2025
- Exhibitor profile due for Exchange25 mobile app
May 5, 2025
- The Expo Group advanced discount deadline for most show services
- Exhibitor Appointed Contractor (EAC) notification due to The Expo Group
May 8, 2025
- Exhibitor Certificate of Insurance (COI) due to AHE Show Management
- Floor plans with dimensions due to AHE Show Management for any exhibitor occupying an Island, Split Island, Peninsula, or Modified Peninsula
- Exhibitor Drawings/Raffles due to AHE Show Management for approval
- Payment Deadline (regardless of contract submission date)
May 12, 2025
- Advance Shipments will be accepted at the warehouse between Monday, May 12 through Friday, May 30; materials received after Friday, May 30 will be subject to an additional surcharge
May 16, 2025
- Deadline to book your sleeping room at the specially discounted rate or until all rooms have been reserved
May 19, 2025
- Pre-Show Attendee Mailing List will be distributed to Primary Contacts
June 8, 2025
- Shipments accepted at Show Site
- Exhibitor registration deadline (all new registrations and edits to existing registrations will be handled onsite)
Questions?
Our team is here to help. Contact us today to explore our exhibit and sponsorship opportunities or to receive assistance with your show arrangements.